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Production Assistant

InVision Communications, Inc

This is a Full-time position in Chicago, IL posted March 10, 2021.

JOB TITLE: Production AssistantSUPERVISION RECEIVED: VP, Experience Delivery/Executive ProducerEXEMPTION STATUS: NON-EXEMPTJOB SUMMARY: The Production Assistant provides support to project teams of all types at the direction of the assigned producer and to internal departments as assigned by their manager. They are responsible for completing assigned tasks precisely and efficiently. They are also responsible for taking a proactive role in learning about our clients and our client’s role in their company and gaining exposure to the concept of creating an audience experience.TASKS/RESPONSIBILITIES: The general duties and responsibilities include:Discover/ Design* Assist proposal teams by providing support at the direction of the project team members* Create and update project forms, schedules, video call sheets, release forms, and binders for distribution to client and team members* Order, track and coordinate all required project materials (office equipment, props, media etc.)* Arrange for material delivery and return from venue or shoot* Coordinate travel arrangements for project teams* Maintain crew meal schedule and coordinate on-site catering or craft service* Research vendors, venues, materials, and other resources as needed* Book shoot locations and crews, as necessary at the direction of project team / producer* Research and book guest speakers and talent at the direction of project team / producer* Research source footage, music, etc. as requested* Work with appropriate parties to obtain required insurance certificates, permits and security clearancesDeliver* Provide any needed project support to all team members* Assist with dubbing, DVD creation, compressions and client uploads* Clearly communicate updates on project status, contracts and invoices* Assist team with archiving of all materialsOffice Responsibilities* Coordinate, schedule and attend all project and team meetings; take and distribute minutes/ notes* Input and maintain data in project management system* Perform other duties as assigned which may include providing support for other departments* Assemble, track, & reorder materials for PA kits on an ongoing basisSkills, Knowledge & Abilities* Internship experience and/or college degree preferred* Exceptional organizational, problem solving and communication skills* Ability to work well under pressure in a fast paced, dynamic environment* Proficient in MS office, Mac and/or PC* Resourceful, proactive and positive* Passion for providing excellent service and quality work* Willing and able to travel extensivelyHOURS: The normal office hours are 8:30 a.m. to 5:30 p.m., Monday through Friday (40 hours per week). However, due to the nature and the scope of this position, days and hours may fluctuate.PHYSICAL REQUIREMENTS: Ability to perform job duties that may include an average amount of lifting (+ or – 35 lbs.), sitting, bending, stooping and standing is required.TRAVEL REQUIREMENTS: Heavy travel is associated with this position. Travel for InVision related business is reimbursable at the amount allotted under state & federal guidelines.EDUCATION/EXPERIENCE: This position requires internship experience and/ or college degree, some familiarity with the event production industry preferred.Work remote temporarily during COVID-19.The above statements are meant to describe the general routine nature of work performed by people being assigned to this classification. This should not be construed as a contract or an all-inclusive list of job requirements. InVision management reserves the right to alter the job description and/or position classification based upon business necessity and company profitability.

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