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Director of Human Resources

Cook County Clerk's Office: Bureau of Vital Records

This is a Full-time position in Chicago, IL posted March 4, 2021.

The Director of Human Resources reports directly to the Deputy Clerk of Human Resources and is responsible for the management of the day-to-day operations of the Human Resources Division. The Director of Human Resources oversees the administration of human resource programs including, but not limited to, compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; and training and development. Other key responsibilities include the tracking and reporting of FMLA usage time by employee, divisional payroll averages, and all other reports as requested by the Deputy Clerk. Additionally, this position maintains all employee personnel files and may also be required to assist the Deputy Clerk of Human Resources in carrying out other duties assigned to the Human Resource Division by the Clerk and/or her or his Chief Deputy Clerk as needed.

  • Supervises and assists all staff involved in timekeeping, payroll and benefit administration.
  • Generate and analyze reports detailing Cook County Clerk employees’ available benefit time and other payroll related records to ensure employee timecards are accurate and complete.
  • Facilitate new employee onboarding, which will primarily consist of benefits orientation, the preparation and collection of all new-hire forms, and the processing of all benefit-related forms in accordance with the requisite enrollment periods.
  • Respond to all Cook County Clerk employee inquiries regarding benefit time accrual and/or Family Medical Leave Act (FMLA) questions.
  • Assist in the posting, processing and selection of all internal and external employment candidates.
  • Adjust the Cook County Clerk employee database as necessary when any payroll and/or employment status is changed, including for, but not limited to, new hires, suspensions, leaves of absence, FMLA usage, changes in name, address, federal and/or state withholding taxes, and all other applicable changes to the pay status of all employees.
  • S erves as the initial contact and liaison for intake and assessment of employee complaints.
  • C onducts initial interviews and gathers information for employee relations matters such as harassment allegations, work complaints, or other concerns.
  • H andles routine labor relations and human resource inquiries related to policies, procedures, and bargaining agreements.
  • A ssists with preparation of documents and records required for contract negotiations, meetings, and negotiations with employee and labor organizations.
  • Prepare and analyze monthly Human Resources-related reports.
  • Manage all FMLA applications.
  • Manage all ADA applications.
  • Collect and maintain any relevant updates concerning any Collective Bargaining Agreements, Cook County Clerk policies and applicable State & Federal Employment and Labor policies.
  • Acquire and disseminate all employee benefit information (i.e. medical, dental, pension, flexible spending accounts, and/or travel benefits).
  • Draft memorandums and correspondence to all Cook County Clerk employees regarding the Human Resources Division, as delegated by the Deputy Clerk of Human Resources.
  • Recommend, prepare, interpret and explain all Cook County Clerk Human Resources Divisional policies to all staff members, and respond to any and all employee inquiries regarding the same in a timely manner.
  • A ssess training and development needs through surveys, interviews, and communication with the Deputy Clerk of Human Resources.
  • D evelops unique training programs to fulfill specific needs to maintain or improve efficiency and morale.
  • P resent training and development programs using various forms and formats including group discussion, lecture, simulations, and videos.
  • Partner with other Cook County Clerk staff to facilitate and administer all relevant Human Resource-related training and/or testing.
  • Maintain the confidentiality of all personnel-related data throughout the course of duties.
  • Assist the Deputy Clerk of Human Resources in carrying out the duties assigned to the Human Resources Division.

This list represents the essential tasks performed by the Position. Employee may be assigned additional Position-related duties by management as required.

Minimum Qualifications

  • Bachelor’s Degree in Business Administration, Organizational Development, Human Resources, Human Resources Management or Accounting from an accredited college or university.
  • Minimum three (3) years of full-time paid work experience in Human Resources, which could include but not limited to any of the following Human Resource generalist duties such as: labor/employee relations, compensation and benefits management, payroll, employee training, personnel file integrity, or other related duties.

Preferred Qualification

  • Five (5) years of full-time paid work experience in Human Resources, which could include but not limited to any of the following Human Resource generalist duties such as: labor/employee relations, compensation and benefits management, payroll, employee training, personnel file integrity, or other related duties.

Resume and application must clearly indicate duration of, and nature of work experience and education for consideration in accordance with specific Minimum and Preferred Qualification. Successful candidates will be required to provide proof of educational credentials.

Knowledge, Skills and Abilities

  • Ability to manage and develop staff in a courteous and professional manner.
  • Knowledge of principles and practices of public agency Human Resources and payroll-related issues.
  • Thorough knowledge of, or the ability to quickly grasp, federal, state, county and/or local, regulations, laws, and ordinances governing public sector employees and the numerous different relationships between employer and employee.
  • Knowledge of principles and practices involving FMLA, ADA, EEO and Human Resources.
  • Knowledge of benefit administration.
  • Knowledge of methods and techniques of payroll administration including the operation and use of automated systems.
  • Ability to communicate clearly and effectively with Cook County Clerk employees and staff, labor union representatives, and other applicable stakeholders.
  • Ability to recommend, draft, interpret, plan and administer employment policy changes, programs and new initiatives relating to the various areas of personnel management.
  • Ability to maintain confidentiality.
  • Ability to work collaboratively with administrative, supervisory, technical and professional staff in the coordination and/or delivery of services as provided by the Human Resources Division.

For full consideration you must apply by 11:59 p.m. on 3/9/2021.   This position is Shakman/Covered

Any offer of employment will be contingent on the applicant passing a background check and any required pre-employment testing. Pursuant to Section 44-1 of the Cook County Code of Ordinances, all Cook County employees must maintain residence in Cook County throughout their employment. New employees must establish residency in Cook County within six (6) months from their date of hire or face summary discharge.

The duties list is not set forth for the purpose of limiting the assignment of work. They are not to construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside of an employee’s normal line of work.

The Cook County Clerk’s Office does not hire for Non-Exempt Positions based on political reasons or factors. Any Applicant who fails to comply with any of the requirements of the Notice of Job Opportunity will not be considered eligible for this position.

What’s your highest level of education completed?*

College or University

1. Do you have a Bachelor’s Degree in Business Administration, Organizational Development, Human Resources, Human Resources Management or Accounting from an accredited college or university?* Yes No

2. Do you have a minimum three (3) years of full-time paid work experience in Human Resources, which could include but not limited to any of the following Human Resource generalist duties such as: labor/employee relations, compensation and benefits management, payroll, employee training, personnel file integrity, or other related duties?* Yes No

3. Do you have five (5) years of full-time paid work experience in Human Resources, which could include but not limited to any of the following Human Resource generalist duties such as: labor/employee relations, compensation and benefits management, payroll, employee training, personnel file integrity, or other related duties.?* Yes No

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